1. Make a wiki page about the meeting
   • Answer what? / when? / who?
2. For the when, you can use PluginConvene
   • It is suggested to give at least 3 choices, at least 5-10 days in the future so people have time to provide choices and you have time to pick and announce one
3. Confirm meeting on the page (and ideally by email)
   • Confirm the meeting time in UTC with a link to TimeAndDate.com to avoid any issues with timezones and Daylight saving time (DST) (Here is an example)