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Features / Usability

Features / Usability


Setting up Tiki (15.2) for use my multiple departments - best approach?

posts: 1 United States

So, so, so many options it seems. Been reading about structures, workspaces, groups, etc. This post was a great stepping off point for me: https://tiki.org/forumthread60348?topics_offset=37

What I want to do is this:
- have a single Tiki with a separate area for each major department in the company.
- each department can have their own articles, blog, calendar, wiki pages, file galleries
- each department can have some items just for department use and some items available to anyone in company
- each department might use some features not used by other departments

From what I have read, I am thinking Structures and/or Workspaces are what I am going to need to use to make this work. I found a stub of a tutorial from a year ago about setting up something similar, but unfortunately that tutorial was never completed.

In the menu I envision:
Home
Events
News (blog or article)
Departments
- HR
- Documents
- News
- etc
- Accounting
- Documents
- News
- etc
- Customer Service
- Documents
- News
- etc

I am assuming this sort of setup is relatively common, but any guidance on where to start and which features fit the need best would be very much appreciated!

David

posts: 3652 United States

I would simply use categories for this... and have one category per group (department). Then simply set the permissions so that only users of each group have permission to their category. Now all you do is categorize each Tiki object (wiki pages, blogs, galleries, etc) as needed.

Please see the docs for details.

HTH,

- Rick | My Tiki Blog | My Tiki UserPage

Why be a dummy? Get smarty! TikiForSmarties.com
Tiki for Smarties, your source for the best (and only) Tiki books, guides, and tutorials.
posts: 2 Netherlands

I'm using a similar set up for the same problem;

But what happens if 2 departments create a page with the same name? (at the same time).
For example it is currently the policy to write down minutes of a meeting on a page named after the current date.
If 2 teams have a meeting at the same time this would create 2 pages with the exact same name (but in different categories/structures).
(I've come across the problem that names should be unique).

posts: 3652 United States

Yes, wiki page names must be unique. I think you can use Namespaces to work around this.

Or simply, instead of having all departments merely use the date as the pagename for their minutes, include the department name:

2016-10-06 Meeting Minutes for Department XXX

HTH,

- Rick | My Tiki Blog | My Tiki UserPage

Why be a dummy? Get smarty! TikiForSmarties.com
Tiki for Smarties, your source for the best (and only) Tiki books, guides, and tutorials.