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Roundtable Meetings

 Tiki Roundtable Meetings ...

... are held monthly every 3rd or 4th Thursday at http://live.tiki.org. Sessions are open to all and recorded thanks to BigBlueButton.
In some months there are 2 roundtable meetings if there is an additional topic to be discussed. Also, sometimes around major holidays (Christmas/New Years), we might skip one. All are welcome to suggest discussion topics.

No flash in mobile device?
You can connect from a mobile device (smartphone or tablet with Android or iOS) using the Puffin Browser (read more), and keep in mind that if using 3g/4g connection, a 60’ meeting might consume 150-200 Mb of your data plan of your contract, as a reference.

Where

When

Our regular schedule is the 3rd Thursday of each month. Time is decided by all the participant (vote every month using plugin convene and fixed one or two day before and they last usually 2 hours.

2017 Meetings

General structure

General structure of a monthly roundtable meeting

These are general guidelines, and we’ll adapt according to the feedback of participants. The roundtable meetings have quite diverse topics and they are intended to attract all interested community members, from new users to experienced developers. The Facilitator is warmly suggested to prepare a bit the meeting he has in charge by doing anything he’ll feel appropriate. If you would like to present a meeting and be the Facilitator , please just volunteer by putting your name on this wiki page and the page of the meeting.

Among some ideas that may help:

  • Reminding and communicating about the meeting (mailing list, announcement, irc, etc)
  • Check warm topic and try to have a minimum of topics ( including relevant screenshot, links, demo, etc)
  • Check with the members that raised questions, issues or committed enhancement or new feature if they would like to present it
  • Check with the members that introduce or talk about advanced ways to use a feature in Tiki if they want to demonstrate it live more deeply.
  • Check with members or team if there are not “Hot” topic (release process, event, deadline, etc)
  • Anything they have in mind that can enrich general knowledge about Tiki Wiki or Technology or Tiki community or human interaction between members or ... (you got the idea :-) )


The meeting last 2 hours more or less and the schedule is inspired by Open Space Technology events.

First hour: Quick news

Any topic of max 15 minutes each

  1. All people that are new to the community introduce themselves and what they are working on / interested in.
  2. Roles and Teams report updates, if any.
  3. Then, any quick news, questions, presentations, anything goes.
    • We start with what is on the wiki page, and then continue to anything people want to talk about Anything which lasts more than 15 minutes is put on the agenda for the second hour.
  4. If you would like to suggest (but not present) a topic, please contact the facilitator. He’ll help to coordinate.


So, in the first hour, there are many (10-20) topics and everyone should attend. Most of the topics will be announced before the meeting, but some are just brought up live.

Second hour

Any topic of more than 15 minutes

For the second hour, all the topics are announced beforehand or determined during the first hour, plus some special section carried over on all meetings to review bugs and issues afecting the Tiki Community sites and project. So you should definitely attend the first hour, but then, you can stay on or leave depending on your interest for the topics. If you would like to suggest (but not present) a topic, please contact the facilitator. He’ll help to coordinate.

Usual section since January 2017:


Examples of other topics:

  • Features in stable version: This is to present new(ish) features that are available in the most recent stable version of Tiki, as of now: Tiki16. This is, therefore, suitable for a wide audience, not just developers who wish to attend.
  • Examples of Tiki in Use: This is for users or site administrators to present their Tiki sites. Of most interest will be how various powerful features of Tiki are combined and configured to create an application. Also interesting would be theme customizations or other feature customizations that enabled these sites, but just simple configuration or Profiles are interesting as well. Also suitable for a wide audience.
  • Developer discussion: This is for developers to present and discuss latest work that could have been either committed to trunk, in an experimental branch, or even still only in planning phase. Although this webinar is targeted more at developers, everyone is welcome to listen in and learn. The format provides for a longer presentation and more question and answer time, and is likely to have more discussion.
    • Developer-focused discussion on how to improve code or development process
    • New things in trunk (for Tiki 17)
    • Coding style
    • Merging & branching
    • Schedule of releases
    • Desired architecture changes
    • Guest appearance by devs of libraries we use (ex.: Smarty, Zend Framework, etc.)
    • New developers that have some questions on how to get started: this is the time to ask experienced Tiki developers
  • Community discussion
    • Improving things in the community
    • How does this feature work?
    • Is anyone working on X?
  • Whatever is on your mind
  • etc.

Rules of the thumb

If we have a guest speaker, we should think about this.

  • When we record a webinar we should think about the future “listeners”
  • When we record a webinar, if we have a guest speaker, we should think that this guest will most likely want to embed the recording on his website so that others can benefit from it
  • When we record a webinar we should plan it so that only “controlled” information circulates in the chat room

Notes

  1. Preparation of the webinar
    • A headset and ability to raise or lower microphone gain is a good start. It is very painful to have people with very low level (for whom you have to turn the knob full-volume) and other with very high level.
    • It is also asked as courtesy toward the other participants to avoid having the mic open all the time if you are in a noisy place, eating during the meeting, etc.
    • If you plan to attend using a mobile device (such as smartphone or tablet with Android or iOS), install Puffin Browser beforehand, and keep in mind that if using a 3g/4g connection, a 60’ meeting might consume 150-200 Mb of your data plan of your contract, as a reference.
    • Presentations should be prepared in a format supported by BigBlueButton, such as PDF. Tiki9 offers export from S5 Slideshow to PDF.
    • Keep in mind that URLs can be shared via the BigBlueButton chatroom
    • Keep relevant URLs for the discussion topics handy, so that when the webinar starts and the discussion on the topic are in place, you can easily add relevant resources to feed the discussion and base your arguments, etc.
    • Ideally, we want a different presenter each month.
  2. During of Webinar:
    • As a starting point, it’s advisable that you disable any program synchronizing files with the internet in the background, such as Dropbox or similar, as this might severely interfere with your bandwith needed for the conference.
    • At the beginning: Since audio settings of each attendant’s computer can be quite different and need fine tuning, it is been suggested that to say our names, nicks, and place of origin (something very short) with our mics. This way we would allow others to detect when someone needs to adjust the microphone (distance, volume, etc.).
    • After the presentations, there will generally be a question period.
    • To keep the flow of these webinars, the webinar’s wiki page can be used for ongoing discussion after the webinar, and for difficult questions be thought about more deeply after the webinar rather than trying to cover every angle completely during the limited time of the meeting.
  3. After the webinar
    • The recording should be added to the relevant feature page on doc.tiki.org or dev.tiki.org

I have an idea

For feature requests and ideas on how to improve Tiki and/or BigBlueButton to be better tools for webinars: dev:Webinars
For ideas on how we are using existing features, suggest a change of topic or schedule, please talk to the facilitator if it concern a single meeting and if this concern the meeting in general suggest the discussion with the other member as a topic.

Related

Past Roundtable Meetings (previously called Webinars)

This list includes all pages with the word “Webinar” so that past webinars are shown below (also future webinars, but for the sake of simplicity, we will keep this list as comprehensive dynamic list of webinar pages in t.o)

2014

Show pages

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See also

[+]

Webinar History Table

Year
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
2012
2013

aliases

Webinars | Webinar | Tiki Webinars | Tiki Webinar | TikiWebinar | TikiWebinars | monthly Team Meetings | MTM | Tiki Roundtable Meetings | TikiRoundtableMeetings | TRM | RM | Tiki Meetings | Meetings | TM | RTM | Roundtable Meetngs